Managing temporary staff for promotional events can feel like herding cats—between scheduling, recruiting, and payroll, keeping things efficient can seem nearly impossible. Liveforce’s promotional staffing software is here to change that. Designed for agencies, our platform gives you a central, easy-to-use solution to streamline operations so you can focus on growing your business.
Here are 12 essential features that make Liveforce the ultimate tool for agencies managing promotional staff.
Why Promotional Staffing Software Matters for Your Business
Temporary staffing can present unique challenges. Errors in scheduling, gaps in communication, and inefficient payroll processing can quickly add up to lost time and money. With promotional staffing software, you can automate and centralize these processes, minimizing disruptions and improving overall efficiency.
Did You Know?
- The average business spends 30-40% of its time on scheduling and workforce management. Automation tools can cut this time in half, freeing up resources for other tasks.
- According to recent data, automated scheduling can improve attendance rates by up to 25%, reducing the need for last-minute replacements.
12 Ways Liveforce’s Promotional Staffing Software Empowers Agencies
1. Workforce Management That Puts You in Control
Keeping track of a large talent pool is key to running a smooth operation. Liveforce’s workforce management software for agencies enables you to:
- Build and manage teams by client, project, or specific roles, such as “London Bartenders” or “Product Demo Specialists.”
- Create dynamic “smart” teams that automatically update as staff meet criteria you set, like location, experience, or rating.
- Share team details with clients, allowing them to upvote preferred staff and collaborate easily.
- Access a larger pool of promotional staff directly within the platform, so you don’t need to rely on external sources for last-minute bookings.
2. Flexible Recruitment Tools with an ATS Built for Agencies
Finding and onboarding new talent is an ongoing process for promotional staffing agencies. Liveforce’s applicant tracking system (ATS) helps streamline recruitment:
- Customize application forms to gather specific information at each recruitment stage.
- Track candidates visually without needing external spreadsheets, knowing who’s where at each stage in real time.
- Invite top talent from Liveforce’s pool, making it easy to recruit for specific roles or expand your talent network quickly.
3. Scheduling Made Simple with Visual Job Boards
Managing multiple roles across campaigns? Our scheduling feature keeps it all in one place, giving you a clear overview of each job:
- Visualize every shift and role on a single board so you can quickly identify and fill gaps.
- Create and adjust job details instantly using the board’s pop-in menu, setting up shifts in seconds.
- Set varying shift times and pay rates for each role as needed, all on one screen.
4. Reduce Tardiness and Boost Efficiency with Geo Check-Ins
Ever wonder if your crew will actually show up on time? Geo check-ins make it easy to confirm punctuality. This feature lets crew members check in only once they’re within a specific range of the job site, reducing late arrivals and giving you peace of mind.
5. Real-Time Status Updates for Smooth Oversight
Managing a mobile, on-the-go workforce can be tricky. Liveforce’s real-time status page keeps you updated and in control:
- Monitor crew confirmations and check-ins at a glance, knowing who’s arrived and ready to work.
- Filter by job or role to target updates and communication efficiently, so you only send messages to those who need them.
- Respond to issues instantly by spotting missing check-ins or other last-minute needs.
6. Integrated, Centralized Communication Tools
Answering staff questions and managing job details is crucial for any successful staffing agency. Our communications module helps you:
- Schedule notifications in advance and choose whether they’re delivered by email or in-app.
- Create in-app chat channels for each job or role, providing a single place for crew to ask questions and get updates, staying organized and informed.
How to Choose the Right Promotional Staffing Software
Choosing the right staffing software for your agency involves evaluating specific features and understanding your unique needs. Here are some tips to help make the right choice:
- Assess Core Features: Look for features like workforce management, integrated communications, and customizable scheduling options.
- Consider Integrations: If you use other tools (like CRM or payroll systems), ensure the software integrates seamlessly to avoid extra admin work.
- Prioritize Ease of Use: A software platform should be user-friendly and require minimal training for both your team and the temporary staff using the app.
7. A Crew App Designed for Their Convenience
Liveforce’s crew app was designed with the needs of promotional staff in mind. It helps crew stay informed and organized:
- Access an up-to-date calendar with job statuses, showing whether they’re confirmed, applied, or awaiting confirmation.
- Receive smart reminders for check-in times, shift details, and tasks, helping them stay on track and complete assignments accurately.
- Auto-approve timesheets to eliminate end-of-shift admin tasks, with expenses submitted on the go for easy reimbursement.
8. GDPR Compliance That Prioritizes Privacy
Data privacy is essential, especially in staffing. With Liveforce, you can feel confident that your agency is in full compliance with GDPR:
- Crew can access their data through the app, ensuring transparency and trust.
- Only necessary information is retained for reporting, minimizing unnecessary data storage.
- Clear and compliant privacy policies keep your agency fully aligned with current regulations.
9. Streamlined Payroll Processing for a Hassle-Free Payday
Payday shouldn’t be a headache. Liveforce’s payroll management for staffing agencies is designed to make payments quick and simple:
- Auto-approve timesheets for shifts without disputes, so you can run payroll faster.
- Bulk approvals and ratings for processing multiple timesheets at once, saving you time.
- Downloadable Excel reports with all the payroll data your provider needs, ready at the click of a button.
10. Customizable Platform Settings for Flexibility
Every agency has unique needs, so Liveforce adapts to yours with customizable settings:
- Set default pay rates for different roles, streamlining job setup and ensuring consistency.
- Edit notification templates to match your agency’s voice and tone.
- Tag clients or projects for targeted reporting, making it easy to run the reports you need, when you need them.
11. Task Management That Guides Crew on the Job
When crew members know exactly what’s expected, they can perform better. Liveforce’s task management feature helps guide them:
- Assign specific tasks by role so crew members understand what’s expected before, during, and after the shift.
- Set task verification requirements (such as uploading photos for client review) to ensure quality and accountability.
- Track task completion in real time, giving you the data you need for client reporting and performance reviews.
12. Automated Crew Recognition to Build Loyalty
Your crew is your agency’s face, and small gestures can go a long way in showing appreciation. With Liveforce, it’s easy to recognize contributions:
- Automated reminders for birthdays and milestones let you celebrate crew members’ achievements without added effort.
- Celebrate key moments, like anniversaries or completed shifts, showing them they’re valued members of your team.
13. Multi-Language Crew App with German Support
With a global workforce, clear communication is essential. Liveforce now supports multiple languages in its crew app, including German. This enhancement allows crew members to navigate the app in their preferred language, promoting better engagement and minimizing misunderstandings for non-English-speaking staff.
14. White-Label App Support for Brand Consistency
Agencies often want their tools to reflect their brand. With Liveforce’s white-label support, agencies can customize the app’s appearance, aligning it with their brand guidelines. From logos to color schemes, the white-label option ensures that your brand remains front and center for your team and clients.
15. Set Multiple Timezones Across Each Board for Global Projects
For agencies running global campaigns, setting and managing schedules in various timezones can be challenging. Liveforce’s multi-timezone feature allows you to assign timezones to each board, making it easy to manage crew in different regions seamlessly. This feature reduces scheduling conflicts and improves clarity for international teams.
Integration Benefits and Compatibility
Liveforce integrates with key tools across CRM, payroll, and HR, creating a streamlined workflow for your entire team. With compatibility at the forefront, the software reduces duplicate entries, speeds up payroll, and keeps communications consistent.
Future Trends in Staffing Technology
As staffing technology advances, it’s becoming more adaptable to remote work, data analytics, and AI. Look for features like predictive scheduling and mobile workforce management to stay ahead. These future-facing tools help agencies like yours operate more efficiently and improve team satisfaction.
Why Agencies Love Liveforce
- Promotional Staffing Focus: Designed specifically for agencies managing promotional staff.
- GDPR-Compliant: Built-in compliance features help agencies stay in line with regulations.
- User-Friendly Interface: Crew app and management tools designed for ease and efficiency.
- End-to-End Management: Covers everything from recruitment to payroll in one platform.
Ready to Simplify Your Agency’s Operations?
If you’re looking to save time, reduce stress, and increase efficiency, Liveforce’s promotional staffing software could be your solution. Schedule a demo with one of our Sales reps to explore the features and see firsthand how our platform can streamline your agency’s daily operations.
