Managing event staff is one of the most complex operational challenges in the events industry. Agencies and suppliers are often responsible for large temporary workforces, spread across multiple locations, roles, and clients, all operating to tight deadlines. Without clear systems in place, even experienced teams can find themselves firefighting rather
Event staff play a critical role in delivering live events by supporting setup, managing on-site operations, and ensuring a smooth breakdown once the event ends. At scale, their responsibilities go far beyond individual tasks. Event staff operate as coordinated teams, deployed by agencies and suppliers to deliver safe, efficient, and
Staffing agencies often rely on a mix of spreadsheets, messaging apps and last-minute workarounds to plan their workforce. When teams work across multiple clients, venues and events, this quickly becomes difficult to manage. Many agencies now turn to workforce planning tools to forecast demand, coordinate people and maintain compliance. This
Managing temporary staff for events is never simple. You are balancing shifting availability, changing client requirements, tight timelines, and a workforce that often works across multiple agencies. In the middle of that pressure, improving temp workforce tracking can feel like an overwhelming task. Yet when you get it right, everything
Managing contract and temporary staff should not feel chaotic. Yet for many event staffing agencies, experiential marketing suppliers and hospitality providers, the day-to-day reality is a mix of spreadsheets, WhatsApp messages, shifting availability and last-minute demands. We see it every day. The events industry is fast, unpredictable and full of
Managing staff across multiple events, locations, and shift patterns is one of the toughest operational challenges for agencies. Whether you run an event staffing agency, an experiential marketing team, a festival crew, or a hospitality operation, you already know how quickly a rota can spiral out of control. For agencies
Efficient scheduling is vital for event and hospitality staffing. Agencies depend on reliable systems that help manage fast-changing projects, large temporary workforces and multiple client demands. Employee scheduling software provides agencies with a structured way to plan shifts, organise teams, and maintain full operational control. Employee scheduling software replaces spreadsheets
Workforce planning is the foundation of reliable staffing. It helps organisations understand the people they need now and the people they must prepare for in the future. For agencies that supply temporary staff to events, hospitality, brand activations, corporate functions and festivals, planning is essential. These agencies manage multiple clients,
If you’ve ever wondered how to plan an event that runs smoothly from first idea to final applause, you’re not alone. Every successful event – from brand activations and hospitality functions to large-scale festivals – starts with structure, teamwork, and smart planning tools. At Liveforce, we’ve worked with hundreds of
If you’ve ever juggled spreadsheets, WhatsApp messages, and last-minute crew changes, you’ll know how hard it is to keep everything running smoothly. You may have heard the term bespoke software and wondered if that could solve your problems. But what is bespoke software, really – and is it the right
