Charity Staff Scheduling Software for Any Cause

Q: How do charities keep DBS and safeguarding training records ready for each role?

Liveforce stores DBS status , safeguarding training and other records against each person’s profile, with expiry dates visible. When you build a team, you can filter by those requirements before assigning anyone. Your team still carries out the checks, and Liveforce keeps the evidence organised and easy to review.

Q: Can you report staff and volunteer hours by project or funding stream?

Liveforce records staff and volunteer hours against each event, project or funding stream as shifts are completed. Approved expenses stay linked to the same work. That gives you a clear record when a funder or trustee asks how time and money were spent.

EVERY HOUR MATTERS

More time for the work that matters

Your people give their time to make a difference. Liveforce helps you plan that time well with charity scheduling software, keeping everyone informed and making every hour go further.

One team, one place

Bring staff and volunteers together, while managing each in the way they need.

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Make every hour count

Keep schedules, availability and communication organised across your organisation.

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The right people for the work

Know your team’s skills, experience and availability, so you can put the right people where they’ll have the greatest impact.

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Protect the people you support

Keep important checks, training and compliance records organised and up to date.

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Know where every hour goes

Track time across projects, manage expenses and keep paid staff and volunteers organised.

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ONE CLEAR VIEW

See the whole picture, at a glance

Charity events can involve different teams, locations and responsibilities. Liveforce, charity staff scheduling software built for exactly this, gives you a clear view of everything you have planned, so you always know what’s happening and where your people are needed.

See every team, project, service and event in one clear view.
Know who’s working, where they’re needed and what’s coming up.
Keep schedules and changes accurate and up to date.
Give each team the information they need, while maintaining visibility across the organisation.

ONE WORKFORCE

Staff and volunteers, all one team

Your workforce is made up of people who contribute in different ways. Liveforce helps you manage staff and volunteers together, while keeping the right information, requirements and arrangements in place for each person, exactly what charity rostering software should do.

Manage employees and volunteers side by side, with the right setup for each.
Build rotas across shops, services, projects and events using the people available to help.
Keep individual profiles, availability, skills and experience up to date.
Stay connected with the people who give their time to your organisation.

EVERY EVENT

Every event, properly supported

From fundraising events and community projects to campaigns and activations, every event needs the right people behind it. Charity staffing software should make that straightforward, and Liveforce helps you plan each team with confidence and keep everyone clear on where they need to be.

Plan your workforce across multiple events, projects and locations.
See where you have the people you need and where more support is required.
Find available staff and volunteers to strengthen teams as plans develop.
Keep everyone clear on where they’re needed, when and why.

SAFEGUARDING

Safe hands, all on record

Give your team confidence that the right people are ready for the right roles. Keep important checks, training and compliance records organised and easy to review before assigning your workforce.

Filter your workforce by DBS status, training, skills and other requirements when building your team.
Keep safeguarding, food hygiene, manual handling and other training records organised in one place.
Store Right to Work documents and important compliance information against each person’s profile.
See upcoming expiry dates and keep records up to date before they become a problem.

HOURS & FUNDING

Make every hour accountable

Understand how your workforce time is being used across events, projects and funding streams. Keep hours, expenses and pay information organised, giving you clearer records and greater confidence when it’s time to report.

Track hours across different events, projects and funding streams.
Keep approved expenses connected to the people and work they relate to.
Turn completed shifts and approved hours into clear, payroll-ready reports.
Build a reliable record of the time and resources going into your work.

Customer Stories

“The Liveforce system was created by people who evidently understand events, shift complexities and working with freelancers, and they have created a system that makes our lives so much simpler.”

Naomi Coppock,

Operations Manager

Emmaus Global

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Frequently asked questions

What is charity staff scheduling software?

Charity staff scheduling software is used to plan rotas, share shift details and record hours across shops, services and events. Liveforce handles paid staff and volunteers in one system, with the right setup for each. Safeguarding records and time logs sit alongside the rota, which helps when you report to funders.

How do you schedule staff and volunteers across a network of charity shops?

Liveforce builds rotas for every shop in one account, so head office can see cover across the whole network. You can group staff and volunteers by shop or region, and they set their own availability. When a shop is short, you can find someone free nearby instead of ringing round.

How do charities keep DBS and safeguarding training records ready for each role?

Liveforce stores DBS status, safeguarding training and other records against each person’s profile, with expiry dates visible. When you build a team, you can filter by those requirements before assigning anyone. Your team still carries out the checks, and Liveforce keeps the evidence organised and easy to review.

Can you report staff and volunteer hours by project or funding stream?

Liveforce records staff and volunteer hours against each event, project or funding stream as shifts are completed. Approved expenses stay linked to the same work. That gives you a clear record when a funder or trustee asks how time and money were spent.

Does Liveforce suit a charity that runs only a few fundraising events a year?

Liveforce suits charities with only a few events a year, as long as each one involves dozens of people. Your volunteer and staff records stay in place between events, so the next fundraiser starts from a known team. You reuse the previous setup and adjust it, instead of rebuilding a spreadsheet and contact list.