Timesheets & Pay
Event staff timesheet software that takes the chasing out of payday
After the event, you still have hours to check, expenses to approve and pay to get right. Liveforce turns event staff timesheets into payroll-ready reports, without the manual work.
The Timesheet problem
Payday shouldn't take all week
Timesheets are a part of event work that everyone puts off. The event went well. Now a week of shifts has to become correct pay, on time. Doing that in spreadsheets and generic staff timesheet software is where the admin piles up, and mistakes creep in.
Timesheets you have to chase
Crew forget to submit or jot down hours on paper. You spend the week after an event collecting numbers instead of planning the next one.
Hours that need checking by hand
Check-in, check-out, a break, a shift that ran late. Every timesheet needs a look, and the maths adds up fast.
Expenses on crumpled receipts
A photo here, a receipt in a pocket there. Collecting expense claims after an event is a job no one wants.
Payroll means retyping everything
Hours sit in one system and payroll in another. You copy figures across each month and hope none of them slips.
Disputes with nothing to check
A crew member says they finished later than you logged. With no check-in record, it’s your word against theirs.
Self-employed invoices never match
Freelance crew send invoices that don’t line up with the shifts they worked. You check each one by hand before the accounts see it.
The solution
From shift to pay, without the busywork
Timesheets & approvals
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Approve timesheets automatically using scheduled hours, or switch to check-in/out times, tracking staff hours across every event down to the nearest 5 or 10 minutes.
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Set custom overtime rules, so extra hours are calculated the way your business pays them.
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Review and adjust individual timesheets, or make bulk changes across a whole job in one go.
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Every check-in, check-out, and edit sits in an audit trail, so disputes are quick to resolve, not a case of he-said-she-said.
Payroll exports
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With Liveforce as your event staff payroll software, export payroll-ready reports fully customised to match your existing payroll system.
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Run reports by project, date range, or manager, so you can pay for one job without untangling the rest.
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Choose from report types built for how you pay: employed, self-employed, expenses, and new starters.
Expenses
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Crew submit expense claims straight from the app. A photo of the receipt is all it takes.
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Approve or decline each claim from the same place you review timesheets.
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Crew can track the status of their claim in the app, so they're not left chasing you for updates.
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Bulk download all approved receipts in one go, ready for your accounts team.
Invoicing
Crew invoicing without the chasing
Freelance crew add an extra step to payday: requesting invoices, checking they match, then filing them for accounts. Liveforce closes that loop automatically, so invoicing is one less thing on your list.
Requested automatically
Once a payment report is generated, self-employed crew are automatically prompted to submit their invoice, no chasing required.
Generated in the app, already correct
Crew can generate their invoice straight from the Crew App, built from their own signed-off shifts, so it’s automatically approved, no manual checking needed. If they’d rather submit their own, it’s checked side by side against the approved timesheet instead.
One batch download
Once everything’s approved, download every invoice together in one go, ready for your accounts team.
Our offering
One platform. Every tool your team needs.
With Liveforce, you get tightly connected modules that cover your entire operation, from the first brief to the final timesheet.
Customisable
Configure Liveforce to fit the way your agency works: your data, your workflows, your brand.
Extend & upgrade
Add more capability as you grow: built-in extensions, enterprise features and integrations, ready when you need them.
Workforce Manager
Recruit
An Applicant Tracking System built for events. Customise your application process, manage every applicant, and invite the right crew to join.
Schedule & Book
Create multiple schedules, promote to your private job board, invite and book crew, from one shift to a hundred.
Timesheets & Pay
Track timesheets, check crew in and out, and manage overtime. Run payment reports and automatically request crew invoices.
Comms
Message crew one-to-one or broadcast to everyone, by email, SMS, push or in-app chat. Automated reminders take care of the rest.
Crew Database
Your single system of record for every worker. Customise what data you collect, store certificates and other documents. Group crew by region, classification or however you work, and keep it all validated and up to date.
Crew App
Event Staffing App
A dedicated app for your field team, staff and crew. Crew can access every shift, briefing and update in one place. Download it as a mobile app or view it in a web browser. Customise with your own branding or get a standalone white-label version.
Customer Stories
“Automated timesheets have simplified our workflow, providing accurate records of working hours and facilitating seamless payment processes.”
Erika Lahssini,
Group Director of Operations
THA Staffing
FAQs
Frequently asked questions
What Liveforce does
Run every event.
Without the chaos.
See how Liveforce fits your operation. No pressure, no pitch deck.
14-day free
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No credit card required
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Free 1:1 training
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