Staff Database
Staff database software built for event teams
Good crew get lost when their details live in spreadsheets, phones and inboxes. Liveforce is your staffing database software and system of record for every worker, keeping every skill, rate and document in one place.
The Database problem
The real cost of a scattered database
The real test comes on a Friday afternoon, when a client needs three certified crew members by tomorrow, and you’ve got twenty minutes to find them. Here’s where a proper database earns its place and where spreadsheets quietly let you down.
Your crew data lives in too many places
Contacts on one phone, skills in a spreadsheet, documents in an inbox. No single source means no real picture of who you’ve got.
Finding the right person takes too long
When you need a forklift-certified worker by Friday, scrolling tabs and asking around isn’t a search. It’s a gamble that costs you the shift.
Compliance expires without warning
Right-to-work checks and certificates sit in folders nobody opens. You find out they’ve lapsed at the worst possible moment.
Records go stale the moment you look away
Numbers change, availability shifts, ratings never get logged. The list you trusted is out of date before you use it.
Good crew gets forgotten
The reliable people from last summer are in there somewhere. With no way to tag and find them, you re-recruit workers you already know.
You can't see what you actually have
Headcount, skills, locations, availability. If you can’t pull that in seconds, planning a big event starts from a guess.
The solution
Everything about your workforce, in one connected record
One profile, every detail
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One profile per worker: skills, ratings, rates, documents and full work history in a single record.
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Customise profile types for paid staff, self-employed contractors, or volunteers, each with the data fields relevant to how they work.
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Control exactly what data you collect, and who can see and edit it.
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Ratings and internal notes are visible to your team only, never shared outside your business.
Data Validation
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Flag inaccurate or outdated crew-entered data automatically, so every profile is something you can trust.
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Track expiry dates on passports, work visas, and other documents, and get flagged before they lapse.
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Automatically request references: we email everyone listed, and their response is recorded straight onto the profile.
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Set different validation rules per profile, so it flexes to match how each part of your workforce needs to be verified.
Search & segment
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Filter your whole event staff database in seconds, by skill, location, availability, or compliance status.
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Tag and rebook your best crew. The people who delivered last time are one search away.
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Group your workforce by client, region, or however you work.
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Easily cleanse your database and remove inactive profiles automatically, so it's always ready to search.
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Create custom badges to flag different crew groups at a glance.
Shared portfolios
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Share a portfolio of your strongest crew during a pitch, or send a live shortlist for a confirmed job.
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Choose exactly what appears, from photos and bios to experience and job history.
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Customise the look and feel, so it feels like an extension of your own brand.
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Share a curated pool of crew or a complete job, whenever a client needs to see the team.
Compliance
Stay compliant, without the admin
Your workforce database holds sensitive data: how it’s stored, how long it’s kept, and whether you can prove what happened all matter
Data retention, your way
Customise retention rules to match the regional legislation you operate under, so data is kept only as long as it should be.
Secure by design
Your data is stored securely, certified to SOC 2 and ISO 27001 standards.
Audit trail
Every check and update is logged automatically, so the record is already there if you’re ever asked to prove it.
Our offering
One platform. Every tool your team needs.
With Liveforce, you get tightly connected modules that cover your entire operation, from the first brief to the final timesheet.
Customisable
Configure Liveforce to fit the way your agency works: your data, your workflows, your brand.
Extend & upgrade
Add more capability as you grow: built-in extensions, enterprise features and integrations, ready when you need them.
Workforce Manager
Recruit
An Applicant Tracking System built for events. Customise your application process, manage every applicant, and invite the right crew to join.
Schedule & Book
Create multiple schedules, promote to your private job board, invite and book crew, from one shift to a hundred.
Timesheets & Pay
Track timesheets, check crew in and out, and manage overtime. Run payment reports and automatically request crew invoices.
Comms
Message crew one-to-one or broadcast to everyone, by email, SMS, push or in-app chat. Automated reminders take care of the rest.
Crew Database
Your single system of record for every worker. Customise what data you collect, store certificates and other documents. Group crew by region, classification or however you work, and keep it all validated and up to date.
Crew App
Event Staffing App
A dedicated app for your field team, staff and crew. Crew can access every shift, briefing and update in one place. Download it as a mobile app or view it in a web browser. Customise with your own branding or get a standalone white-label version.
Customer Stories
“It is brilliant to have an overview of all the people that we work with.”
Mathilde Seguin,
Head of Events
The Camberwell Arms
FAQs
Frequently asked questions
What Liveforce does
Run every event.
Without the chaos.
See how Liveforce fits your operation. No pressure, no pitch deck.
14-day free
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No credit card required
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Free 1:1 training
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