THE VENUE PROBLEM
Every event, the right team in place
A venue can change completely from one event to the next, and venue staffing solutions have to change with it. Liveforce helps you build each team around the roles, skills and experience the day demands, while maintaining the standards your venue is known for.
The right people
Identify crew by role, skills and experience to build the right team for each event.
Built around the venue
Schedule teams across entrances, hospitality, guest services, production and every area in between.
Ready for the big day
Scale your workforce around the size and demands of each event, with cover ready when plans change.
Standards protected
Keep qualifications, licences and essential crew information on each profile, ready when you need.
Payroll-ready hours
Turn approved timesheets into payroll-ready reports, with every hour matched to the right shift.
THE CALENDAR
Assemble the perfect team for every event
Every event brings different demands. For venue staff scheduling, Liveforce helps you assemble the right mix of roles, skills and experience for each one, creating teams that fit the venue, the occasion and the experience being delivered.
-
See every upcoming event, shift and staffing requirement together on one calendar
-
Identify the right people by role, skills, experience and availability for each event
-
Reuse successful event setups and schedules, then adapt the team as requirements change
-
Scale staffing up or down to match the size, type and demands of each event
BY ZONE
The right people, in the right places
Every area of a venue plays a different role in the experience. Liveforce helps you organise teams around each space, matching the right people to the roles and responsibilities required throughout the venue, all part of clear venue staff management.
-
Build your staffing plan around entrances, hospitality, guest services, production areas and other key zones
-
Match people to each area based on their role, skills, experience and availability
-
See how every area is staffed before doors open, with the whole operation visible in one place
-
Adjust shifts and assignments as plans change, keeping teams up to date with the latest information
THE BIG DAY
From quiet days, to sell-out crowds
Staffing requirements can change dramatically from one event to the next. Venue staffing software helps you scale the team to match demand while still making sure the right people are selected for every role.
-
Scale from a small core team to hundreds of event staff as demand grows
-
Find available people with the right skills and experience when more coverage is needed
-
Fill gaps quickly when plans change or someone can no longer work their shift
-
Keep every booking, update and team member organised as the size of the operation grows
COMPLIANCE
Know your team is ready for the role
When you’re responsible for a venue team, or supplying people into one, you need confidence that everyone has the right information in place. Liveforce keeps essential documents and qualifications connected to each crew profile, ready when you’re building the team.
-
Keep right-to-work documents, qualifications and licences stored against each crew member
-
Identify people with the qualifications required for specific roles, from security to specialist event work
-
Keep important expiry dates visible, helping your team stay on top of documents that need renewing
-
Build each event team with the information you need already connected to the people you're scheduling
CHECK-IN AND PAY
From arrival to payroll ready
Once the team is in place, Liveforce helps you keep track of the day with venue staffing software. See who’s arrived, capture the hours worked and turn completed shifts into accurate, payroll-ready timesheets.
-
See when your team checks in and out, giving you visibility of who’s on site
-
Capture worked hours against the right people, shifts and events
-
Review and approve timesheets without chasing paper records across the venue
-
Turn approved hours into payroll-ready reports, ready for your pay process
Customer Stories
“It is brilliant to have an overview of all the people that we work with.”
Head of Events
The Camberwell Arms
In numbers
Venue staffing results from our customers
-
A year ahead shifts posted for the next show season
Three Counties Showground in Malvern has run its show staffing on Liveforce since 2022. It now posts shifts a year ahead, so staffing and budgets are clear early.
-
Minutes for staff updates that once went by post
Three Counties Showground used to send staff updates by letter and post. Updates now reach everyone through the Liveforce app in minutes.
-
4 venues run from one central rota
The Asian Football Confederation ran four stadiums from one central rota. At the 2026 AFC U-23 Asian Cup, it replaced separate venue spreadsheets.
Each figure comes from the customer’s published case study.
