Schedule & Book
Event staff scheduling software that puts you in complete control
Every event means shifts to fill, double-bookings to avoid, and confirmations to chase. Whether it’s five shifts or five hundred, let Liveforce do the heavy lifting.
The Scheduling problem
Where the schedule breaks down
Most workforce scheduling software was built for fixed rotas and fixed teams. Events don’t work like that. Every schedule is different, with new crew and new shifts every time. These are the scheduling problems that actually cost you money.
Double-bookings slip through
You book someone who’s already on another shift. Nobody notices until two events need the same person at once.
Gaps appear too late
A shift sits empty, and you spot it the morning of the event. Now you’re calling round with hours to spare.
You're guessing who's free
Without live availability, you book on hope. Half your messages come back “sorry, can’t do Saturday.”
Confirmations go quiet
You send the shifts, then wait. You don’t really know who’s turning up until they do, or don’t.
One weekend, three events
Juggling events across venues means flipping between spreadsheets. Clashes hide in plain sight.
A drop out breaks the plan
Someone cancels at 9 pm. You rebuild half the rota by text while your evening disappears.
The solution
Every shift covered, however you work
Build the schedule fast
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Create multiple schedules to manage different events, side by side, all in one piece of staff scheduling software.
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Copy and paste jobs and shifts in a click, so building a multi-day schedule takes minutes, not hours.
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Bulk edit start times, locations, or details across multiple shifts at once.
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Create jobs that span a single shift or several weeks, however the event runs.
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Import jobs from a spreadsheet or a previous event, so you're never starting from scratch.
Find the right crew
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Search and filter your whole workforce in seconds, by skill, location, or availability.
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Set requirements using any data you hold, including skills, certifications, availability, or location, to match the right person to the job.
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Book people who are actually free. Live availability replaces the guesswork.
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Promote roles on your own private job board, so crew can apply directly to the jobs that suit them.
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Create custom rules that flag crew approaching their max hours or days worked over a set period, so you never book someone past their limit.
Book with confidence
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Book or invite crew directly to a role, without going through the job board.
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Catch clashes before they happen. Double-bookings are flagged the moment you create them.
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Fill last-minute gaps fast. Find available, qualified crew in seconds and send them the shift.
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Swap one crew member for another, or move someone to a different job, without rebuilding the booking.
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Provisionally book crew to pencil them in, then confirm when you're ready.
Organise your way
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Switch between calendar, list, and board views, so your staff rostering software shows the schedule however works best for you.
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Group large campaigns into smaller, manageable sets.
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Colour code jobs by client, event, or status, so you can spot what's what at a glance.
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Run separate boards for different clients or projects, so nothing gets mixed up.
Keep everyone in the loop
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Job-specific chats in the event staff scheduling app update automatically as crew are added or removed from a booking.
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Send updates by email, push, SMS or chat, whichever works best for your crew.
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Target job promotions by requirements, distance, or any other data you hold.
Ways to book
Book crew, however the job needs it
Every booking is different. Invite a full team, lock in your first choice, or open the role up to the right applicants. As event scheduling software built around your crew, Liveforce adapts to how you actually book.
Invite and book
Invite crew directly, or book someone you already know straight onto the job. They confirm in one tap, no back-and-forth needed.
Provisional book
Pencil someone in before the booking’s confirmed, so you can hold their place without committing early, then confirm when you’re ready.
Promote on job board
Promote the role on your own private job board, targeted to the crew who actually match, by skill, location, or whatever the job needs, so the right people see it first.
Our offering
One platform. Every tool your team needs.
With Liveforce, you get tightly connected modules that cover your entire operation, from the first brief to the final timesheet.
Customisable
Configure Liveforce to fit the way your agency works: your data, your workflows, your brand.
Extend & upgrade
Add more capability as you grow: built-in extensions, enterprise features and integrations, ready when you need them.
Workforce Manager
Recruit
An Applicant Tracking System built for events. Customise your application process, manage every applicant, and invite the right crew to join.
Schedule & Book
Create multiple schedules, promote to your private job board, invite and book crew, from one shift to a hundred.
Timesheets & Pay
Track timesheets, check crew in and out, and manage overtime. Run payment reports and automatically request crew invoices.
Comms
Message crew one-to-one or broadcast to everyone, by email, SMS, push or in-app chat. Automated reminders take care of the rest.
Crew Database
Your single system of record for every worker. Customise what data you collect, store certificates and other documents. Group crew by region, classification or however you work, and keep it all validated and up to date.
Crew App
Event Staffing App
A dedicated app for your field team, staff and crew. Crew can access every shift, briefing and update in one place. Download it as a mobile app or view it in a web browser. Customise with your own branding or get a standalone white-label version.
Customer Stories
“The different boards for scheduling were revolutionary. It's clear from a management and consistency perspective who is booked in for the whole week, which is something I haven't seen in any other staffing solution platforms.”
Fran Dancona,
Training and Operations Manager
Profiles Personnel
FAQs
Frequently asked questions
What Liveforce does
Run every event.
Without the chaos.
See how Liveforce fits your operation. No pressure, no pitch deck.
14-day free
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No credit card required
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Free 1:1 training
Not ready to book?