YOUR TEAM, READY
Bring every part of the adventure together
A Mountain Leader on the hill. A safety team along the route. Marshals at checkpoints and instructors leading activities. Different responsibilities, different locations, one programme to deliver.
Build your team
Keep employed, part-time and freelance staff together in one organised crew pool.
Know who’s available
Check availability across your team before assigning people to upcoming programmes.
Match skills to the activity
Search your workforce by skills and experience to quickly find the people best suited to each activity.
Qualifications in one place
Keep each person’s qualifications and important documents attached to their crew profile.
Ready when plans change
Make changes to the rota and get the latest programme information into your team’s hands.
From programme to payroll
Bring completed timesheets together for review, approval and payroll preparation.
BUILD YOUR TEAM
The right people, for every adventure
Whether you’re planning a DofE expedition, challenge event or outdoor activity programme, build your delivery team around what lies ahead and know exactly who’s working, where and when.
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See who’s free for the dates you need and build your team from people ready to work.
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Search your workforce by role, skills, experience and qualifications to find the right person for each activity.
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Bring Mountain Leaders, activity instructors, marshals, safety teams and support staff into one organised schedule.
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Give each person their role, timings, location and essential information before they head out.
READY FOR THE SEASON
Build your team around the programme
A busy season brings more programmes, more participants and more people to coordinate. Bring trusted freelance staff back, add capacity when you need it and stay organised as the calendar fills up.
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Keep experienced instructors and freelance staff in your workforce, ready for the next programme or season.
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Know who can work each date before you start building your delivery team.
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Add instructors, leaders, marshals, safety teams and support staff as participant numbers and activities grow.
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Plan ahead for expedition season, challenge events and your busiest weeks without rebuilding your workforce from scratch.
WHEN CONDITIONS CHANGE
Adapt the plan, keep everyone moving
The outdoors rarely sticks to the plan. Weather changes, routes move and activities get adapted. When the day changes, your team needs the latest plan just as quickly.
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Change shifts, timings and locations as routes, activities or conditions change.
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Filter your team by role, skills, qualifications and availability when you need to make a change.
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Send updated schedules, locations and essential information directly to your team through the app.
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See who’s working, where they’re needed and how the latest plan fits together from one place.
QUALIFICATIONS & EXPERIENCE
Put every adventure in safe hands
Some activities need more than an available pair of hands. When safety and professional standards matter, you need to know the person you’re assigning has the experience and recognised qualifications the role requires.
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Keep licences, qualifications and essential information stored against each crew member’s profile.
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Filter your team by skills, experience and qualifications when building each programme.
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Choose instructors, Mountain Leaders, canoe guides, safety teams and activity staff with the right experience for the role.
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See the information you need before assigning someone, helping every programme start with the right people in place.
HOURS & PAY
From a day outdoors, to hours ready for payroll
Freelance, part-time and employed staff can finish the same programme with different hours and rates. Capture what was actually worked, approve it and get everything ready for the pay run without piecing the week back together.
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Crew clock in and out from their phones, creating a clear record of the time they’ve worked.
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Keep hours and agreed rates organised across instructors, guides, freelance staff and support teams.
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Check and approve timesheets in one place without chasing people for their hours at the end of the week.
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Turn approved hours into clean payroll-ready reports, ready to pass into your existing pay process.
Customer Stories
“We had previously managed all staffing via a process of spreadsheets of qualifications, personal knowledge of the staff team and multiple emails to recruit staff for specific events. This just became inefficient and challenging to manage for various reasons.”
Dan Lane,
Operations Manager
RAW Adventures
