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Recruitment

Event staff recruitment software built for agencies and suppliers

Q: Can I bring my existing workforce database across from a spreadsheet?

Yes . Moving to a new system should not mean starting over, so you can import your existing crew straight from a spreadsheet and keep the pool you have already built. Your onboarding contact helps you bring records across cleanly, so people, skills and history land in one place from day one, without weeks of manual re-entry.

Q: Can crew sign up and complete their profile from a mobile device?

Yes . Crew get an invite or follow your application link, then sign up and complete their own profile from their phone in minutes, with no app to download to get started. Once they are active, they can use the Liveforce crew app, or a browser if they prefer, to keep their details and documents up to date, so their profile stays current without your team chasing it.

Liveforce is event staff recruitment software for staffing agencies and suppliers. It brings every step of hiring into one place: invites, applications, compliance, and contracts, from the first invite to the signed contract.

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The recruitment problem

The hidden work behind every hire

Booking a good crew member looks simple. Behind it sits a stack of paperwork: applications to sort, documents to collect, profiles to keep current. Liveforce, the event recruitment platform built around how event teams actually hire, handles that hidden work too, not just the easy part.

Adding new crew takes too long

Every new hire means emails, forms, and chasing documents. By the time they’re set up, the job’s been filled another way.

Applications get lost in inboxes

Strong candidates slip through when your pipeline lives in email threads and spreadsheet tabs that nobody keeps up to date.

Onboarding eats your evenings

Chasing right-to-work documents, sending contracts, and following up on incomplete profiles shouldn’t take until midnight.

Sign-up pages that look nothing like your brand

Generic sign-up forms look nothing like you. Candidates land on a page that feels like someone else’s software, not your agency.

Importing existing crew is a nightmare

Moving from spreadsheets to a new system shouldn’t mean starting over. Your existing workforce should come with you, cleanly.

Slow rehiring loses the best people

Top event staff get booked fast. If your process takes days instead of hours, someone else has already confirmed them.

the solution

Every part of recruitment, handled in one place

Invite crew by email, they complete their own profile in minutes.
Embed application and log-in links directly on your website.
Your event staff recruitment software tracks every application in one pipeline. Nothing missed, nothing buried.
Branded pages throughout the process, so it always looks like you, not generic staff recruitment software.
Customise the application data you collect, so you always stay compliant.

Compliance

Compliant onboarding, built in from day one

Every new hire is onboarded compliantly from day one, with event onboarding software built into recruitment. Right-to-work checks, signed contracts, and consent are captured in the same process. Customise exactly what you collect, so you stay compliant without doing more than you need to.

Data validation

Document verification is built into the recruitment flow. Review and approve key documents, check expiry dates and other details.

Legal documents

Set up multiple contracts and documents that need signing as part of the onboarding process. Automatically check crew are valid when they’re booked.

Audit trail

Actions are logged so you have a record of who done what.

Our offering

One platform. Every tool your team needs.

With Liveforce, you get tightly connected modules that cover your entire operation, from the first brief to the final timesheet.

Customisable

Configure Liveforce to fit the way your agency works: your data, your workflows, your brand.

Extend & upgrade

Add more capability as you grow: built-in extensions, enterprise features and integrations, ready when you need them.

Workforce Manager

Recruit

An Applicant Tracking System built for events. Customise your application process, manage every applicant, and invite the right crew to join.

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Schedule & Book

Create multiple schedules, promote to your private job board, invite and book crew, from one shift to a hundred.

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Timesheets & Pay

Track timesheets, check crew in and out, and manage overtime. Run payment reports and automatically request crew invoices.

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Comms

Message crew one-to-one or broadcast to everyone, by email, SMS, push or in-app chat. Automated reminders take care of the rest.

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Crew Database

Your single system of record for every worker. Customise what data you collect, store certificates and other documents. Group crew by region, classification or however you work, and keep it all validated and up to date.

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Crew App

Event Staffing App

A dedicated app for your field team, staff and crew. Crew can access every shift, briefing and update in one place. Download it as a mobile app or view it in a web browser. Customise with your own branding or get a standalone white-label version.

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Customer Stories

“Our quality of candidates has improved as we are able to access skills and experience in a much finer way in Liveforce than previously.”

Fran Dancona,

Training and Operations Manager

Profiles Personnel

Read case study →

FAQs

Frequently asked questions

What types of agencies use Liveforce for recruitment?

Liveforce is staff recruitment software built for staffing agencies and suppliers that recruit event and temporary crew, so it fits the way that work actually runs. That covers event staffing and promotional agencies, hospitality and catering suppliers, festival, venue and sports staffing teams, and any business hiring a large, changing pool of freelancers. If you recruit crew in volume and need every application, document and contract in one place, it is made for you

Can I bring my existing workforce database across from a spreadsheet?

Yes. Moving to a new system should not mean starting over, so you can import your existing crew straight from a spreadsheet and keep the pool you have already built. Your onboarding contact helps you bring records across cleanly, so people, skills and history land in one place from day one, without weeks of manual re-entry.

How does Liveforce handle right-to-work and GDPR compliance during onboarding?

Compliance is built into the recruitment flow rather than bolted on afterwards. Right-to-work checks, signed contracts and consent are all captured in the same onboarding process, and you choose exactly what data you collect, so you are never holding more than you need. Documents are validated and their expiry dates tracked, crew are automatically checked as valid when they are booked, and every action is logged, so you have a clear audit trail if you are ever asked to show it.

Can crew sign up and complete their profile from a mobile device?

Yes. Crew get an invite or follow your application link, then sign up and complete their own profile from their phone in minutes, with no app to download to get started. Once they are active, they can use the Liveforce crew app, or a browser if they prefer, to keep their details and documents up to date, so their profile stays current without your team chasing it.

How long does it take to set up recruitment on Liveforce?

Faster than most agencies expect, because the heavy lifting is done for you. You embed your application and login links on your own website, invite crew by email, and applications start landing in a single pipeline straight away. Your onboarding contact helps you import your existing crew, set up your contracts and branded sign-up pages, and tailor the data you collect, so you are up and recruiting through Liveforce quickly, without a long implementation project.

What Liveforce does